Manage spreadsheets. Greet and receive visitor. Prepare confidential and sensitive documents. Coordinates office management activities. Determine matters of top priority and handle accordingly. Prepare agenda for meetings. Takes and transcribes dictation. An executive secretary may supervise clerical staff, whereas a secretary does not have supervision responsibilities. An executive secretary often reports directly to the chief executive officer, and may support one or more senior executives.
Educational levels for both secretaries and executive secretaries vary. A secretary may have a high school diploma or GED but no further education, although some are college-educated. Vocational education programs, vocational-technical school and community colleges offer courses that can be useful for a secretary and may also offer the industry-specific information that may be needed by medical or legal secretaries, such as medical or legal terminology.
The wages of secretaries and executive secretaries reflect the differences in responsibilities and educational preparation. Need even more definitions? Homophones, Homographs, and Homonyms The same, but different. Merriam-Webster's Words of the Week - Nov. Ask the Editors 'Everyday' vs. What Is 'Semantic Bleaching'? How 'literally' can mean "figuratively". Literally How to use a word that literally drives some pe Find a College. An employer may want to see a blend of work experience and education.
If you do not have a certification or college degree in this field, you may need more experience as an administrative assistant to show you can handle the responsibilities of the job.
It would be extremely important to showcase your professionalism in the interview. An executive secretary helps top executives with tasks they are too busy to perform but need to be done. They may research information for an executive and give them that information in a quick to read report or review information given to the executive and highlight key points in the information for them to know. Executive secretaries must have a high degree of integrity and must be reliable.
Since an executive secretary handles phone calls, sets up meetings, attends some meetings to take notes, and may even sort through emails for their executive, they are also often privy to sensitive and confidential information. It is vital that the executive secretary be trustworthy and not to share confidential information with others.
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